Scheduling Games

Introduction

Parent managers are responsible for managing the game schedule for their team. The league and club do their best to set the initial schedule for the season but inevitably there are gaps to fill and that is your time to shine.

These gaps appear as either TBS (to be scheduled) or F1 on your initial schedule. These are games that have not been scheduled yet due to either the home or away team having a conflict, no field availability, etc. In addition, TBS games may crop up mid-season due to weather cancellations or tournament games being added.

If Hoboken United is the home team it is your responsibility to initiate this process. If Hoboken United is the away team your opponent should initiate this process but it never hurts to nudge them.

Definitions

TBS(h)- the home team cannot play on that day

TBS(v)- the visiting team cannot play on that day

TBS(b)- both teams cannot play on that day

TBS(l)- the league couldn't provide an opportunity to play on that day

F1- default field designation for no field available.

If a TBS or F1 game shows a time, that is just a placeholder.

If a F1 game shows a location such as Ho-Ho-Kus, that is a placeholder as it is the NCSA office.

According to NCSA Rules of Competitions: All TBS games listed in the initial NCSA Schedule are to be scheduled within 4 weeks from the first game played of the season.

Additionally, all games marked as (TBS) during the season due to changes to schedule must be scheduled within 2 weeks from game becoming a (TBS).

All TBS games not scheduled within that 2 week period will incur a fee of $100 per incident. Let's not let that happen!

Finding a time to play

Check your opponents schedule to find their open dates on www.ncsanj.com
View our Master Schedule Sheet for open field space.
Choose times that are adjacent to existing games. Don’t create gaps in the schedule.
Ensure you’ve left enough time between games:
1. u13-u19 (11v11): Leave 2 hours between games (for example: 9 AM,11 AM, 1PM)
2. u11 and u12 (9v9): Leave 1 hour, 45 minutes between games (for example: 9AM, 10:45 am, 12:30 PM)
3. u9 and u10 (7v7): Leave 1 hour, 30 minutes between games (for example: 9AM, 10:30 AM, 12:00 PM).
Keep like games together. Large-sided games (11x11 & 9x9) use 3 refs. Small-sided games (7x7) use 1. You cannot cram a large-sided game between two small-sided games or vice versa.

Examples

Can I schedule my 9x9 game at 10:15 AM?

Yes, the field is available, the next game is also large-sided, and you’ve left 1:45 between games.

Can I schedule my 9x9 game at 9:00 AM?

No, you’ve created a large gap in the schedule that is problematic for the referees.

Can I schedule my 9x9 game at 6:30 PM?

No, the field is available, you’ve left 1:30 between games, but you’ve created a situation where small-sided games lie between large-sided games creating a problem for the refs.

Can I schedule my 11x11 game at 10 AM?

No, 11x11 games cannot be played at 1600 Park.

Can I schedule my 7x7 game at 6:30 PM?

Yes, the field is available, the previous game was also small-sided, and you’ve left 1:30 from the start of the previous game.

Wrapping Up

Once you've identified available fields send an email or text to your opponent. Their contact info is available at www.ncsanj.com. It’s often helpful to propose two or more games to reduce the back-and-forth.

Example:

Hi Montclair Manager

With regard to our pending B11CB TBS game in Hoboken from 11/09. Game #12345

Let me know which of the below works for your team, and I'll finalize with the NCSA:

Both on Sundays so as not to conflict with your existing Saturday games.

10/06 at 12:15pm

10/27 at 2:30pm

Sincerely,

Hoboken United Manager

555-555-5555

Once they confirm, email Hoboken United Registrar (registrar@hobokenunited.com)

The email MUST contain: your team, opponent, game #, requested date and time, requested field AND a confirmation from the opponent. This can be you forwarding the email confirmation, a screenshot of their confirmation. We MUST see that they agreed to the date and time.

Your game is NOT confirmed until you receive an email back from Hoboken United saying CONFIRMED. Just because you sent it in does not automatically mean you are confirmed, other teams may have requested the same time before you.